Oki ES9466 MFP Programmierhandbuch

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

High Security Mode

Management Guide

ES9466 MFP/ES9476 MFP

without prior written permission of Oki Data.

Preface 3

Preface

Thank you for purchasing Oki Multifunctional Digital Systems or Multifunctional Digital Color Systems.

This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies

with IEEE Std 2600.1TM-2009.

Read this manual carefully before using your Multifunctional Digital Systems under the high security mode. For the

security precautions on operating the equipment complying with IEEE Std 2600.1TM-2009, refer to “Security

Precautions” in the “Safety Information”.

Keep this manual within easy reach and use it to maintain the equipment complying with IEEE Std 2600.1TM-2009.

If you find any evidence of the suspicious opening of received cartons or you are not sure how it has been packed,

contact your sales representative.

How to read this manual

Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items

before using this equipment.

Target audience for this manual

This is the manual for equipment administrators. It is not necessary for general users to read this manual.

Optional equipment

For the available options, refer to the Quick Start Guide.

Trademarks

For trademarks, refer to the Safety Information.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious

injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or

moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

4 Preface

CONTENTS 5

CONTENTS

Preface................................................................................................................................................. 3

How to read this manual ............................................................................................................................................ 3

Chapter 1 The High Security Mode

Precautions on Using the High Security Mode .......................................................................................... 8

Confirmation of the mode ........................................................................................................................................... 9

Operational conditions.............................................................................................................................................. 10

Chapter 2 UNIQUE FUNCTIONS

Temporary Password .......................................................................................................................... 14

Conditions when a temporary password is used ..................................................................................................... 14

Operation by a user when a temporary password is used....................................................................................... 14

Hold (Fax)........................................................................................................................................... 15

Chapter 3 THE INITIAL VALUES

Precautions on the Initial Values .......................................................................................................... 18

Logging in................................................................................................................................................................... 18

Initial value list........................................................................................................................................................... 19

6 CONTENTS

1.The High Security Mode

Precautions on Using the High Security Mode .......................................................................8

Confirmation of the mode .....................................................................................................................................9

Operational conditions........................................................................................................................................10

8 Precautions on Using the High Security Mode

0.Precautions on Using the High Security Mode

This operation mode protects customers’ important information against unauthorized access to the equipment and

leakage.

The following are the security functions when you operate the equipment complying with IEEE Std 2600.1TM-2009.

User Authentication Setting function

Role Management function

Log collecting and browsing function

Overwriting function of the specified data in HDD when jobs are completed or the power is turned ON

Communication function with TLS

Integrity Check function

Management functions such as:

Log, Passwords, User, Password Policy, Date & Time, Auto Clear, Session Timer, Enable/disable of TLS

We have applied for ISO/IEC 15408 certification for the environment where the following equipment is operating in

Japanese or English mode and connected to a PC running Windows 7 with Internet Explorer version 9.0.

MFP: ES9466 MFP/ES9476 MFP*

* Certification pending (as of April, 2016)

To operate the equipment complying with IEEE Std 2600.1TM-2009 under the high security mode, configurations

according to the use environment, such as protocol encryption setting and setting for the connection only to the

authorized server or client PC, are required.

Pay attention that if the conditions given in this manual are not met, you may not be able to operate the equipment

complying with IEEE Std 2600.1TM-2009.

For details of each security function and how to set the related items, refer to the TopAccess Guide.

1.The High Security Mode

Precautions on Using the High Security Mode 9

The High Security Mode

Confirmation of the mode

When this equipment is operated under the high security mode, is displayed on the touch panel of the

equipment.

The HDD inside the equipment which is operated under the high security mode is encrypted. Moreover, the Data

Overwrite Option (GP-1070) is installed in such equipment.

To confirm that each function is operating, check the display at the top right of the [Counter] screen on the touch

panel of the equipment.

When the Data Overwrite Enabler is installed, the hard disk space temporarily used during the job process will be

used for another job after the data are overwritten when the user is logging out.

The HDD is encrypted. The icon is displayed.

The HDD has been encrypted if this equipment is operated under

the high security mode.

The Data Overwrite Enabler is operating

properly. The icon showing that the Data Overwrite Enabler is correctly

operating is displayed.

The version of the system which is running is displayed. (SYS V1.0)

1.The High Security Mode

10 Precautions on Using the High Security Mode

Operational conditions

Follow the operating guidance above, otherwise your confidential information will not be protected from

leakage or unauthorized access to this equipment.

Be sure to set [MFP Local Authentication] for [Authentication Method] in the [User Management] screen. If

[Windows Domain Authentication] or [LDAP Authentication] is set for user authentication, the equipment will

not be covered by IEEE Std 2600.1TM-2009.

Manually select [FULL] and perform the integrity check at the time of installation and during use periodically.

* For details of the integrity check, refer to the MFP Management Guide.

Do not change the communication settings of the equipment from the initial values. Communication via a

network can be protected by TLS if no such changes are made.

In any of the following cases, contact your service technician.

If the icon showing that the HDD is encrypted ( ) is not displayed.

If the icon showing that the Data Overwrite Enabler is operating properly ( ) is not displayed.

The displayed system version differs from the actual one.

In the High Security Mode, the following functions cannot be used.

Interrupt copy

Network Fax

AddressBook Viewer

File Downloader

TWAIN Driver

e-Filing BackUp/Restore Utility

Scheduled printing

Storing to e-Filing from a printer driver*

* The function can be selected; however, an error occurs and the job is deleted. As a result, printing is not performed. When a job is deleted, it is recorded

in the error log. Confirm it in the [Logs] tab on TopAccess or [Job Status] - [Log] - [Print] in the equipment.

Disabling log authentication

The automatic log-in function in the client software which comes with this equipment is not available. Be sure

to enter the user name and password when using client software.

Any data sent to this equipment, such as a Fax and Internet Fax printed or received from a printer driver*, can

be outputted only when a user with the printing privilege is logged in.

* Use IPP SSL to communicate with this equipment.

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