Ricoh Aficio MP 5500 Bedienungsanleitung

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains four

AlGaAs laser diodes, 10-milliwatt, 770-810 nanometer wavelength for each emitter. Direct (or indirect

reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and

interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.10 “Machine Types”.)

• Type 1: 8055/DSm755/LD255/Aficio MP 5500

• Type 2: 8065/DSm765/LD265/Aficio MP 6500

• Type 3: 8075/DSm775/LD275/Aficio MP 7500

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 20A or more

Please be sure to connect the power cord to a power source as above. For details about power source.

See “Power Connection”, Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing e-mail addresses and, user codes. Also refer to this manual for explana-

tions on how to connect the machine.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, staples, and other consumables.

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖Other manuals

• PostScript3 Supplement

•UNIXSupplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒The following software products are referred to using general names:

*1 Optional

Product name General name

DeskTopBinder Lite *1 and DeskTopBinder Profes-

sional

DeskTopBinder

ScanRouter EX Professional *1 and ScanRouter EX En-

terprise *1

the ScanRouter delivery software

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒For details about options, see “Options”.

Reference

p.13 “Options”

Copier, Printer, and Scanner Functions

This machine provides copier, printer (optional), and scanner (optional) functions.

• You can make copies of originals. With a finisher (optional), you can sort and

staple copies. See Copy/Document Server Reference.

• You can print documents created in applications. See Printer Reference.

You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Reference.

ANP035S

Utilizing Stored Documents

You can store files of originals scanned by this machine, or files sent from other

computers, onto the hard disk of the machine. You can print the stored docu-

ments, as well as change print settings and print multiple documents (Document

Server).

• With DeskTopBinder, you can search, check, print and delete stored docu-

ments from your computer.

• You can also retrieve stored documents scanned in scanner mode.

• You can retrieve documents scanned in copier mode, if the Printer/Scanner

unit is installed.

For details, see Scanner Reference.

• With File Format Converter (optional), you can even download documents

stored in copy and printer functions to your computer. See Network Guide.

• For more information about the machine's settings, see “Network Settings”,

General Settings Guide.

• For more information about Document Server in printer mode, see “Saving

and Printing Using the Document Server”, Printer Reference.

• For more information about Document Server in scanner mode, see “Storing

Files Using the Scanner Function”, Scanner Reference.

• For more information about Document Server, see “Storing Originals in the

Document Server”, Copy/Document Server Reference.

• For more information about DeskTopBinder, see DeskTopBinder manuals.

ANP036S

Connecting Two Machines for Copying

You can connect two machines together with Copy Connector (optional). When

you set up a copy job on one machine (the main machine), data is transferred to

the other (the sub-machine) so that copies can be made on both machines simul-

taneously (Connect Copy).

• You can complete large volume copy runs in shorter time. See “Connect

Copy”, Copy/Document Server Reference.

• Even if one machine runs out of paper, or stops because of a paper jam, the

other machine can still continue to finish the job. See “Connect Copy”,

Copy/Document Server Reference.

ANP002S

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scanned documents to other network computers using e-mail

(Sending stored scan file by e-mail). See “Sending Scan Files by E-mail”, Scan-

ner Reference.

• With the ScanRouter delivery software, you can store scanned documents in

specified destinations on network computers (File storage). See Scanner Reference.

• You can send scanned documents to other network folders (Scan to Folder).

See “Sending Scan Files to Folders”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery

application (Network delivery scanner). You can save scan files in the deliv-

ery server or send them to a folder in a computer on the same network. For

details about the machine's settings, see “Network Settings”, General Settings

Guide. For details about how to use the function, see “When Using E-mail,

Folder Sending, Storing or Network Delivery Function”, Scanner Reference.

ANP037S

vii

Administrating the Machine/Protecting Documents (Security

Functions)

You can prevent information leakage by managing the machine and protecting

documents.

• You can protect documents from unauthorized access and stop them from be-

ing copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

• You can erase the data on the hard disk to prevent the information from leak-

ing out. See the manual for the DataOverWriteSecurity Unit (optional) and

Security Reference.

ANP038S

viii

Monitoring the Machine Via Computer

You can monitor machine status and change settings using a computer.

• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a

Web browser, you can use a computer to view the machine's status, such as

checking on paper quantities, or misfeeds. See General Settings Guide.

• You can use a Web browser to make network settings. See General Settings

Guide.

• You can also use a Web browser to register and manage items such as user

codes, e-mail addresses, and folders in the Address Book.

See the Web Image Monitor's Help.

ANP039S

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