Ricoh Aficio 3025 Service-Handbuch

Operating Instructions

General Settings Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information before using the machine.

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Registering Addresses and Users for Facsimile/Scanner Functions

Troubleshooting

Remarks

Entering Text

Specifications

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two

GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect

reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and

interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-

tor.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.15 “Machine Types”.)

• Type 1: Aficio 3025

• Type 2: Aficio 3030

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other

than genuine Ricoh parts with your Ricoh office products.

Power Source

220 - 240V, 50/60Hz, 7A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see p.144 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒Manuals provided are specific to machine type.

❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖General Settings Guide (this manual) (PDF file - CD-ROM1)

Provides an overview of the machine and describes System Settings (such as

Tray Paper Settings), Document Server functions, and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax

numbers, e-mail addresses, and user codes.

❖Security Reference

This manual is for administrators of this machine. It describes security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-

work environment or using software.

This manual covers all models, and therefore contains functions and settings

that may not be available for your model. Images, illustrations, functions, and

supported operating systems may differ from those of your model.

❖Copy Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖Facsimile Reference <Basic Features> (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's fac-

simile function.

❖Facsimile Reference <Advanced Features> (PDF file - CD-ROM1)

Describes advanced facsimile functions such as line settings and procedures

for registering IDs.

❖Printer Reference (PDF file - CD-ROM1)

Describes system settings, operations, functions, and troubleshooting for the

machine's printer function.

❖Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-

ner function.

❖Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the [Setup]display

when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of

its functions. This guide is added to the [Start]menu when DeskTopBinder

Lite is installed.

•AutoDocumentLinkGuide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-

TopBinder Lite is installed.

❖Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

iii

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-

als containing detailed information about them.

Products marked with * are optional. For details about optional products, see

p.156 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and

Scanner Functions

This machine provides copier, fac-

simile*, printer*, and scanner* func-

tions.

• You can make copies of originals.

With a finisher*, you can sort and

staple copies. See Copy Reference.

• You can send originals by fax and

receive faxes from other parties.

See Facsimile Reference <Basic Fea-

tures> , and Facsimile Reference

<Advanced Features>.

• You can print documents created

using applications. See Printer Ref-

erence.

• You can scan originals and send

the scan file to a computer. See

Scanner Reference.

Utilizing Stored Documents

• You can store file from originals

scanned by this machine, or file

sent from other computers, into

the machine's hard disk. You can

print and fax stored documents as

required. You can also change

print settings and print multiple

documents (Document Server).

See p.37 “Using the Document

Server”.

• With DeskTopBinder Profession-

al*/Lite, you can search, check,

print, and delete stored documents

using your computer. You can also

retrieve stored documents scanned

in scanner mode. File Format Con-

verter*, you can even download

documents stored in copy and

printer functions to your compu-

ter. See Network Guide.

AHR002S

GCKONN2J

Paperless Fax Transmission

and Reception

Reception

• You can store received fax messag-

es on the machine's hard disk, in-

stead of printing them onto paper.

You can use ScanRouter Profes-

sional or a Web Image Monitor to

check, print, delete, retrieve, or

download documents using your

computer (Storing received docu-

ments). See Facsimile Reference

<Advanced Features>.

Transmission

• You can send documents created

using applications to another par-

ty's fax machine directly, without

performing a print job (LAN-Fax).

See Facsimile Reference <Advanced

Features>.

Fax Transmission and

Reception Through the

Internet

•

You can send fax documents through

e-mail by specifying the recipient's

e-mail address (Internet Fax Trans-

mission).

You can receive sent documents

via Internet Fax, or from comput-

ers (Internet Fax Reception). See

Facsimile Reference <Basic Features>

• You can send faxes by using data

such as the IP address to specify

the IP-Fax destination (IP-Fax

Transmission).

The transmitted files can be re-

ceived using an Internet fax ma-

chine (IP-Fax Reception). See

Facsimile Reference <Basic Features>

GCKONN3J

AHR003S

GCKONN9J

Using the Scanner in a

Network Environment

• You can send scanned documents

to other network computers using

e-mail (Sending stored scan file by

e-mail). See Scanner Reference.

• With ScanRouter delivery soft-

ware, you can save scanned docu-

ments in specified destinations on

network computers (File storage).

See Scanner Reference.

• You can send scanned documents

to other network folders (Scan to

Folder). See Scanner Reference

Administrating the

Machine/Protecting

Documents (Security

Functions)

• You can protect documents from

unauthorized access and stop

them from being copied without

permission. See Security Reference.

• You can control the use of the ma-

chine, as well as prevent machine

settings from being changed with-

out authorization. See Security Ref-

erence.

• By setting passwords, you can pre-

vent unauthorized access via the

network. See Security Reference.

• You can erase the data on the hard

disk to prevent the information

from leaking out. See the manual

for the DataOverWriteSecurity

Unit* and Security Reference.

AHR004S

AHR005S

Monitoring the Machine Via

Computer

You can monitor machine status and

change settings using a computer.

• Using SmartDeviceMonitor for

Admin, SmartDeviceMonitor for

Client, or a Web Image Monitor,

you can use a computer to view the

machine's status, such as to check

on paper quantities, or misfeeds,

etc. See Network Guide.

• You can also use a Web Image

Monitor to make network settings.

See Network Guide.

• You can also use a Web Image

Monitor to register and manage

items such as user codes, fax num-

bers, e-mail addresses, and folders

in the Address Book. See the Web

Image Monitor Help.

•UsingWebImageMonitor,you

can receive e-mails notifying you

when toner runs out or a paper

misfeed occurs. See the Web Image

Monitor Help.

•UsingWebImageMonitor,you

can receive information on the ma-

chine status via e-mail. See the

Web Image Monitor Help.

Preventing an Unauthorized

Copy

• Using the printer driver, you can

embed a pattern in the printed

document. If the document is cop-

ied on a machine with the Copy

Data Security Unit(*), protected

pages are grayed out in the copy,

preventing confidential informa-

tion from being copied. If the doc-

ument is copied on a machine

without the Copy Data Security

Unit(*), the hidden text becomes

conspicuous in the copy, showing

that the copy is Unauthorized.

See the printer driver Help.

See Printer Reference.

• Using the printer driver, you can

embed text in the printed docu-

ment for unauthorized copy pre-

vention. If the document is copied,

scanned, or stored in a Document

Server by a copier or multifunction

printer, the embedded text ap-

pears conspicuous in the copy, dis-

couraging such unauthorized

copying.

See the printer driver Help.

See Printer Reference

• If a document protected by unau-

thorized copy guard is copied on a

machine that is equipped with the

Copy Data Security Unit(*), the

machine beeps to notify users that

unauthorized copying is being at-

tempted.

See Security Reference.

AHR006S AHR023S

vii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet............................................ iv

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine/Protecting Documents (Security Functions) .................. v

Monitoring the Machine Via Computer...................................................................... vi

Preventing an Unauthorized Copy ............................................................................ vi

Notice ......................................................................................................................1

Copyrights and Trademarks .................................................................................2

Trademarks................................................................................................................2

Information about Installed Software..........................................................................3

How to Read This Manual .....................................................................................9

Safety Information ...............................................................................................10

Safety During Operation...........................................................................................10

Positions of Labels and Hallmarks forRWARNING and RCAUTION.............12

ENERGY STAR Program .....................................................................................13

Machine Types .....................................................................................................15

1. Getting Started

Guide to Components .........................................................................................17

External Options.......................................................................................................19

Internal Options........................................................................................................20

Control Panel........................................................................................................21

Display Panel ...........................................................................................................23

When the Authentication Screen is displayed..........................................................24

Turning On the Power .........................................................................................25

Turning On the Main Power .....................................................................................25

Turning On the Power..............................................................................................25

Turning Off the Power..............................................................................................26

Turning Off the Main Power .....................................................................................26

Saving Energy..........................................................................................................27

2. Combined Function Operations

Changing Modes ..................................................................................................29

Multi-Access.........................................................................................................31

viii

3. Document Server

Relationship between Document Server and Other Functions .......................35

Document Server Display ........................................................................................36

Using the Document Server................................................................................37

Storing Data .............................................................................................................37

Changing a Stored Document's File Name, User Name, or Password....................40

Searching for Stored Documents.............................................................................41

Printing Stored Documents ......................................................................................42

Deleting Stored Documents .....................................................................................45

Viewing Stored Documents Using a Web Image Monitor ........................................46

Downloading Stored Documents..............................................................................46

Settings for the Document Server......................................................................47

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................49

Accessing User Tools (System Settings)..........................................................52

Changing Default Settings .......................................................................................52

Exiting User Tools....................................................................................................52

Settings You Can Change with User Tools .......................................................53

General Features .....................................................................................................53

Tray Paper Settings .................................................................................................56

Timer Settings..........................................................................................................59

Administrator Tools ..................................................................................................62

Registering Addresses and Users for Facsimile/Scanner Functions

Address Book.......................................................................................................69

Registering Names ..............................................................................................72

Registering a Name .................................................................................................72

Changing a Registered Name..................................................................................73

Deleting a Registered Name....................................................................................73

Authentication Information .................................................................................74

Registering a New User Code..................................................................................74

Changing a User Code.............................................................................................75

Deleting a User Code...............................................................................................76

Displaying the Counter for Each User Code ............................................................76

Printing the Counter for Each User Code.................................................................76

Clearing the Number of Prints..................................................................................77

Fax Destination ....................................................................................................79

Registering a Fax Destination..................................................................................80

Changing a Registered Fax Destination ..................................................................82

Deleting a Registered Fax Destination.....................................................................83

Registering an IP-Fax Destination ...........................................................................84

Changing a Registered IP-Fax Destination..............................................................85

Deleting a Registered IP-Fax Destination................................................................86

E-mail Destination................................................................................................88

Registering an E-mail Destination............................................................................88

Changing a Registered E-mail Destination ..............................................................89

Deleting a Registered E-mail Destination ................................................................90

Registering Folders .............................................................................................91

Using SMB to Connect.............................................................................................91

Andere Handbücher für Aficio 3025

Dieses Handbuch passt für folgende Modelle

Inhaltsverzeichnis

Andere Ricoh Multifunktionsdrucker Handbücher

Ricoh

Ricoh Aficio MP 201F Bedienungsanleitung

Ricoh

Ricoh AMNW09GAF11 Bedienungsanleitung

Ricoh

Ricoh SP 220 SFNW Bedienungsanleitung

Ricoh

Ricoh Aficio G700 Bedienungsanleitung

Ricoh

Ricoh Aficio 1515 Bedienungsanleitung

Ricoh

Ricoh IM 2702 Bedienungsanleitung

Ricoh

Ricoh fax3310l Betriebsanleitung

Ricoh

Ricoh D027 Bedienungsanleitung

Ricoh

Ricoh SP 325DNw Bedienungsanleitung

Ricoh

Ricoh Aficio 220 Bedienungsanleitung

Ricoh

Ricoh C23535 Bedienungsanleitung

Ricoh

Ricoh 5502 Gebrauchsanweisung

Ricoh

Ricoh Priport DX 4545 Bedienungsanleitung

Ricoh

Ricoh M C250FWB Bedienungsanleitung

Ricoh

Ricoh AC104 Bedienungsanleitung

Ricoh

Ricoh Aficio MP 5500 S/P Gebrauchsanweisung

Ricoh

Ricoh Afico 180 Bedienungsanleitung

Ricoh

Ricoh D179 Bedienungsanleitung

Ricoh

Ricoh A151 Kurzanleitung

Ricoh

Ricoh Aficio 350 Bedienungsanleitung

Ricoh

Ricoh AFICIO MP W7140 Bedienungsanleitung

Ricoh

Ricoh Aficio MP C2000 Bedienungsanleitung

Ricoh

Ricoh IM 550 Series Bedienungsanleitung

Ricoh

Ricoh A250/B001 Bedienungsanleitung

Beliebte Multifunktionsdrucker Handbücher anderer Marken

Triumph Adler

Triumph Adler DC 2016 Handbuch

Epson

Epson WorkForce WF-2510 Benutzerhandbuch

Epson

Epson Stylus Scan 2000 Installations- und Betriebshandbuch

Epson

Epson PictureMate Snap PM 240 Bedienungsanleitung

Konica Minolta

Konica Minolta bizhub C35 Bedienungsanleitung

Brother

Brother MFC-J430w Bedienungsanleitung

Konica Minolta

Konica Minolta BIZHUB 558 Bedienungsanleitung

Lexmark

Lexmark MX710 Series Handbuch

Brother

Brother MFC-9760 Bedienungsanleitung

Lexmark

Lexmark XC8155 Bedienungsanleitung

Lexmark

Lexmark X642E Bedienungsanleitung

Sharp

Sharp MX-2310U Leitfaden

Aficio

Aficio 200 Bedienungsanleitung

Canon

Canon ImageCLASS 2300 Handbuch

Lexmark

Lexmark X925 Bedienungsanleitung

Brother

Brother Business Smart MFC-J4510dw Bedienungsanleitung

Epson

Epson Stylus CX8400 Series Bedienungsanleitung

Oce

Oce VarioLink 5022 Bedienungsanleitung